Tips On Effective Professional Transcribing

By Catherine Hill


In many occasions, audio tapes are changed into written form. This process is called transcription. In professional transcribing, experts play audio recordings, listens to them and writes the exact words spoken by the speakers. This is to conform to the original meaning. The audiotapes may be a monologue or a dialogue in a noisy or silent background. Depending on the backgrounds and the audio frequency, the transcriber may need to play the audio more than twice to get the exact words.

In this age of computerization, transcription can be executed by computer programs effectively. But this has been disapproved by a standard transcription process which goes beyond a mere audio conversion to addressing all concerns for clients. Technological tools such as word processors express scribe just facilitate the transcription process that is handled by a transcriber. These tools help in the management of transcription documents.

Every profession is guided by standards so that efficiency and quality are not compromised. Despite these attempts, there has been several cases of flouting basic rules of standard transcription. This has been evidenced by an upsurge of complaints by clients. This is a wake up call to the transcribing fraternity to initiate and implement mitigation measures. By doing this the repute of this profession will be improved.

Several people tend to think that transcription is a subset of typing which only needs the knowledge of how to use the keyboard. This is not the case as transcription entails several aspects which qualifies it as a professional area. Various standards lay down factors that make up a transcription. It hints that typing, audio recognition and accuracy form the basis of this process. Unless the dos and do nots for great transcription are observed quality will be sabotaged.

The high demand for adept transcriber has turned transcription into a highly coveted career. It has beckoned several people who have ventured in order to make ends meet. This demand has fuelled the associated rates. These rates range between $ 0.8 - 1.25 for every audio minute. Some clients can surpass these standardized rates for quite appealing work.

Every professional engagement promise commitment and confidentiality. This ensures that client information is highly classified. It is only concealed with the sound consent of the client. This is also a critical aspect in expert transcription. Commitment ensures that clients work is completed within the agreed timeline while giving them the best experience.

Giving a transcription document a professional outlook is an easy way to impress clients. This improves the public image of a transcribing company. Professional transcription, therefore, outlines the ways of achieving this desired outlook. These include giving transcription a sensible title and file name and using a readable font.

Fluency is a central element in achieving a great readership with any piece of art. It can only be ignored at the expense of switching off the interest of the readers. In transcription, this aspect is achieved by paying attention to time intervals. This captures the breaks and makes the transcript follow a natural flow of a conversation. It is therefore important that this aspect is recognized when transcribing.




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